Plumber Invoice Template Australia Free, ATO-Compliant & Ready to Use
A free plumbing invoice template for Australian sole traders and small plumbing businesses. Covers labour, call-out fees, parts markup, ABN, and 10% GST - so you get paid correctly after every job. Or skip the template and use Invio to invoice straight from your phone.
No credit card • GST calculated automatically • Send from your phone
Example INV-0052
- C
Call-out fee
A$65.00
Job and line items
- C
Parts
250L electric hot water system, A$850.00
Job and line items
- C
Disposal fee
A$40.00
Job and line items
The template
A filled-in plumber invoice, shown at A4 widthExample figures, not a real job22 Bell Street
Thornbury VIC 3071
0412 345 678
ABN: 51 824 753 557
TAX INVOICE
BINV-0052
Issue: 17 Jul 2026
Due: 31 Jul 2026
Sent
Bill To
Craig & Louise Marsh
9 Wattle Grove
Preston VIC 3072
| CDescription | Qty | Rate | Amount |
|---|---|---|---|
| Call-out fee. Standard weekday call-out1 x A$65.00 | 1 | A$65.00 | A$65.00 |
| Labour - hot water system replacement. Remove old unit, install new 250L electric system3.5 x A$135.00 | 3.5 | A$135.00 | A$472.50 |
| 250L electric hot water system. Parts at cost + margin1 x A$850.00 | 1 | A$850.00 | A$850.00 |
| Copper fittings & sundries. Connectors, tape, flux1 x A$40.00 | 1 | A$40.00 | A$40.00 |
| Disposal fee - old unit. Transfer station drop-off1 x A$40.00 | 1 | A$40.00 | A$40.00 |
BPayment Details
Please use the following details to make a payment.
Bank: Commonwealth Bank
Account name: Thornbury Plumbing Pty Ltd
Account: 1234 5678 9
BSB: 063-000
Reference: INV-0052
Notes
Hot water system replacement - 250L electric
Thank you for your business!
What this invoice should carry
Seventeen fields, in four groups, keyed to the letters on the sample invoice above. Where a value is shown, it is the one you can read off it.
Your business details
Business name or trading name
On the sample: Thornbury Plumbing Pty Ltd
ABN, required on every tax invoice
On the sample: 51 824 753 557
Plumbing licence number, if your state requires it
Phone number and email address
On the sample: 0412 345 678
Physical or postal address
On the sample: 22 Bell Street, Thornbury VIC 3071
Invoice identifiers
Invoice number, sequential for your records
On the sample: INV-0052
Invoice date
On the sample: 17 Jul 2026
Payment due date
On the sample: 31 Jul 2026
BSB and bank account for payment
On the sample: BSB 063-000, Acc 1234 5678 9
Job and line items
Description of the work done - specific enough to identify it
On the sample: Labour - hot water system replacement
Labour hours x your hourly rate, on its own line
Call-out fee, if you charge one
On the sample: A$65.00
Parts at cost plus your markup, listed separately from labour
On the sample: 250L electric hot water system, A$850.00
Disposal fee, when you remove an old system or fittings
On the sample: A$40.00
After-hours or weekend surcharge, when the job is after-hours
GST breakdown
Subtotal, GST at 10%, and the GST-inclusive total, as three separate lines
On the sample: A$1,467.50 / A$146.75 / A$1,614.25
Customer's identity or ABN, for invoices of A$1,000 or more
On the sample: Applies here - name and address are in Billed To
How to fill out a plumbing invoice
Follow these steps after every job to get paid faster and stay on the right side of the ATO.
Fill in your business details
Add your trading name, ABN, address, phone, and email at the top. If you work as Thornbury Plumbing Pty Ltd, use that - not your personal name. Your ABN must appear on every tax invoice you issue.
Set the invoice number and dates
Use a sequential number - INV-0052 after INV-0051. The invoice date is today. Set a due date (7 days suits most residential plumbing jobs; 14 days for larger jobs or first-time commercial clients). Consistent numbering helps if you ever need to prove payment history.
Add the customer details
For invoices of A$1,000 or more you must include the customer's identity - name and address is the simplest way to satisfy this. Do it for every job anyway - it looks professional and avoids disputes about who the invoice is addressed to.
List every line item separately
Do not lump everything into one line. Split call-out fee, labour hours x rate, each material or part, any disposal costs, and any after-hours surcharge. Example: "Labour - hot water system replacement: 3.5 hrs x $135 = $472.50". Specific descriptions get paid faster.
Calculate GST and show it clearly
Multiply your subtotal by 0.10 to get the GST amount. Show subtotal, GST, and total as three separate lines. Use the free Invio GST calculator at /gst-calculator-au if you want a quick check before sending.
Add your BSB and bank account details
Include your BSB and account number, and ask the customer to use your invoice number as the payment reference. This saves you matching payments later. "Pay to: Thornbury Plumbing Pty Ltd, BSB 063-000, Acc 1234 5678 9, Ref: INV-0052" is all you need.
Send it the same day
Email the invoice before you leave the site or at the end of the day. Customers are most likely to pay quickly when the job is fresh. If you use Invio, you can send it from your phone in the van before driving off - no paperwork to chase at the end of the week.
Common plumbing invoice mistakes
These mistakes slow payment, create disputes, or put you offside with the ATO. Easy to fix once you know them.
Wrong or missing GST
e.g. "Total: $1,614" with no GST line
Show subtotal, 10% GST, and GST-inclusive total as three separate lines - or the statement "Total price includes GST". Customers need this to claim GST credits back.
No ABN on the invoice
e.g. Invoice with only a business name, no ABN
A tax invoice without an ABN is not legally valid, and clients paying you without a quoted ABN may be required to withhold tax. Always show your ABN clearly.
Vague job description
e.g. "Plumbing work - $800"
Describe what you actually did: "Replace burst 15mm copper pipe under kitchen sink - 1.5 hrs labour + parts". Vague descriptions invite disputes.
No BSB or bank details
e.g. Invoice sent with no payment instructions
Always include your BSB and account number, and ask for the invoice number as the reference. No bank details means slow or lost payments.
Parts and labour lumped together
e.g. "Materials and labour: $960"
List parts separately from labour. Many customers want to see exactly what they paid for - and some commercial clients will not pay until it is itemised.
Sending days or weeks later
e.g. Invoice sent 10 days after the job
Send it the same day. Every day you wait, it gets easier for the customer to delay. If an invoice is already late, see our guide on chasing overdue invoices at /chase-overdue-invoices-au.
What goes on the lines, and what it usually costs
The lines a plumbing invoice tends to have, in the three groups they fall into.
Labour and time
Priced per hour, or per call-out
Standard labour rate
Per hour, on site
$100 - $150/hr
Ex GST. Metro areas tend to run higher; regional Australia lower.
After-hours or weekend labour
Agree it before you start
$150 - $220/hr
Or standard rate + 50-100% surcharge. State clearly in your quote, then match the invoice to what was agreed.
Call-out fee
Per visit, covers travel
$60 - $100
Charged per visit to cover travel and mobilisation.
Materials
At cost plus your markup
Materials markup
On top of supplier cost
Cost + 15 - 25%
Covers handling, warranty, and supplier runs. List parts at your sell price - you don't need to show your cost.
Disposal
Old systems, pipe, and other job waste
Disposal or skip fee
Per job, when applicable
$40 - $70
For removing old hot water systems, corroded pipe sections, and similar job waste.
Indicative GST-exclusive ranges for 2026, to sanity-check a line you have not priced before. GST itself is 10% on top of the subtotal once you are registered - use the free GST calculator to check. They are not a price guide and not advice on what to charge: rates vary by region, by job, and by how easy the pipework is to get to.
Why Invio beats Word and Excel for plumbers
Templates are a fine starting point. But most plumbers move to proper software once they hit 10+ jobs a month.
Invoice from your phone on site
Fill in labour hours and parts before you drive off. No returning to the office, no chasing scraps of paper at the end of the week.
Before you drive off
GST calculated automatically
Invio does the 10% for you on every taxable line item and shows subtotal, GST, and total correctly - no spreadsheet formula to break.
INV-0052Sent
SubtotalA$1,467.50
GST (10%)A$146.75
TotalA$1,614.25
10% on each taxable line
Saved clients and rates
Store your repeat customers and standard labour rate. Next job for the Marshes? Two taps and the invoice is half-filled already.
Two taps
Payment reminders built in
Invio Pro sends automatic follow-ups when invoices go overdue - so you are not the one making awkward calls. Fewer late payments, less admin.
Automatic reminders
Overdue: Invoice INV-0052 is outstanding - A$1,614.253 days after the due date
Paid. Reminders stop.
Automatic follow-ups
ATO-compliant every time
Every Invio invoice has the right fields: ABN, GST breakdown, date, customer identity when required. You can't accidentally forget a field.
INV-0052Example
HeadingTAX INVOICE
ABN51 824 753 557
Issue17 Jul 2026
Due31 Jul 2026
Every required field
PDF ready to email or print
Send the invoice by email directly from Invio, or download a clean PDF if the customer prefers paper. It's not a Word doc that looks different on every printer.
Example e-mail
Invoice INV-0052 from Thornbury Plumbing Pty Ltd
Here's your invoice from Thornbury Plumbing Pty Ltd - a PDF copy is attached, and you can also view it online anytime.
Invoice-INV-0052.pdfOne click
What a plumber's invoice carries beyond the basics
Every AU trade invoice needs the same GST and ABN basics. Past that, the paperwork splits by trade - here is what is specific to plumbing work.
State-by-state
A licence line and a payment-claim process
Plumbing licensing is set by each state, and your invoice may need to show your licence number if your state requires it. Most states also have Security of Payment legislation giving you a formal payment-claim process if a customer does not pay - check the specific Act in your state.
$65.00
The call-out fee, on its own line
Charged per visit and listed apart from labour, not folded into the hourly rate where it reads as a markup nobody can see.
3.5 hrs
Labour in hours, to one decimal
Not read as half a day. Hours at a stated rate is the line a customer checks first, on a plumber's invoice or any other trade's.
$40.00
The disposal fee, on its own line
Removing an old hot water system or damaged pipework is a real cost, not something to fold into labour where it reads as a markup nobody can see.
Plumber Invoice FAQs
Common questions from Australian plumbers about invoicing, GST, and getting paid.
Do I need to add GST to my plumber invoice?
What's the minimum information a plumber invoice needs in Australia?
Can I send a plumbing invoice from my phone?
How quickly should I send the invoice after the job?
What if my customer disputes the invoice?
How do I charge for after-hours plumbing work?
Do I need to give a quote before invoicing?
Invoice every plumbing job correctly, from your phone
Invio is free for sole traders. Set up your plumbing rates once, send GST-compliant tax invoices from site with your ABN and BSB saved, and let automatic reminders handle the chase - free on your first 3 invoices, unlimited on Pro.
Free to start • GST calculated automatically • No credit card required