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Electrician Invoice Template AustraliaFree, ATO-Compliant & Ready to Use

A free electrical invoice template for Australian sole traders and small electrical businesses. Covers labour, call-out fees, materials markup, ABN, and 10% GST - with a place for your licence number so every invoice looks professional. Or skip the template and use Invio to invoice straight from your phone on site.

No credit card - GST calculated automatically - Send from your phone

ATO Requirements

What Goes on an Electrician Invoice in Australia

A GST-registered sparky's tax invoice needs more than just a total. Here's what the ATO requires and what your customer needs to see.

Your business details

  • Business name (or your name if sole trader)

  • ABN - required on every tax invoice

  • Electrical licence number (state-dependent)

  • Phone number and email

  • Physical or postal address

Invoice identifiers

  • Invoice number (sequential, for your records)

  • Invoice date

  • Payment due date

  • BSB and bank account for payment

Job and line items

  • Description of work done - be specific, e.g. "Switchboard upgrade - 18-way consumer unit"

  • Labour hours x hourly rate

  • Call-out fee (if applicable)

  • Materials at cost + markup, listed separately

  • After-hours or weekend surcharge (if applicable)

  • Compliance/safety certificate reference where required

GST breakdown

  • Subtotal (ex GST)

  • GST amount at 10%

  • Total amount payable (inc GST)

  • Customer identity (required for invoices A$1,000 or more)

Not GST-registered yet?

If your electrical business earns under A$75,000/year you do not have to register for GST. Do not charge GST and never use the words "Tax Invoice" - that title is reserved for GST-registered suppliers. Issue a plain invoice showing your total instead. Once you cross the threshold, registration is required within 21 days. Check the full AU tax invoice requirements guide if you are unsure.

Sample Invoice

What an Electrical Invoice Looks Like

A realistic example for an EV charger installation and switchboard upgrade job in Sydney.

INV-0091.pdf

Marrickville Electrical Pty Ltd

8 Illawarra Road
Marrickville NSW 2204
ABN: 74 603 217 845
0433 981 204

Tax Invoice

Invoice No.

INV-0091

Issue Date

17 Jul 2026

Due Date

31 Jul 2026

Billed To

Priya & Daniel Osei

45 Addison Road
Marrickville NSW 2204

Job Reference

EV charger install + switchboard upgrade - compliance certificate issued

Call-out fee

Standard weekday call-out

Rate

$75.00

Qty

1

Amount

$75.00

Labour - switchboard upgrade

Remove old board, install 18-way consumer unit

Rate

$130.00

Qty

4.0

Amount

$520.00

Labour - EV charger installation

Run dedicated 32A circuit, mount Type 2 charger

Rate

$130.00

Qty

3.5

Amount

$455.00

18-way consumer unit

Materials at cost + margin

Rate

$580.00

Qty

1

Amount

$580.00

Cable, conduit & fittings

6mm² twin & earth, conduit, cable clips, connectors

Rate

$295.00

Qty

1

Amount

$295.00

Compliance certificate fee

Certificate issued for prescribed electrical work

Rate

$60.00

Qty

1

Amount

$60.00

Payment Details

Please pay to:
Marrickville Electrical Pty Ltd
BSB: 013-241 Acc: 8213 9905
Reference: INV-0091

Subtotal

$1,985.00

GST (10%)

$198.50

Total Due

$2,183.50

Want this pre-filled with your business name, ABN, BSB, and rates?

Step-by-Step

How to Fill Out an Electrician Invoice

Follow these steps after every job to get paid faster and stay on the right side of the ATO.

1

Fill in your business details

Add your trading name, ABN, licence number, address, phone, and email at the top. If you trade as Marrickville Electrical Pty Ltd, use that - not your personal name. Your licence number confirms to the customer that the work was carried out by a qualified person.

2

Set the invoice number and dates

Use a sequential number - INV-0091 after INV-0090. The invoice date is today. Set a due date (14 days is standard; 7 days is reasonable for smaller residential call-outs). Consistent numbering helps if you ever need to prove payment history.

3

Add the customer details

For invoices A$1,000 or more you must include the customer's identity - name and address is the simplest way to satisfy this. Do it on every job - it looks professional and removes any ambiguity if a dispute arises later.

4

List every line item separately

Do not lump everything into one number. Split call-out fee, labour hours x rate, each material or fitting, any certificate fee, and any after-hours surcharge. Example: "Labour - EV charger install: 3.5 hrs x $130 = $455.00". Detailed descriptions get paid faster and reduce back-and-forth with the customer.

5

Reference the compliance certificate if you issued one

For prescribed electrical work, most states require a compliance or safety certificate. Reference it in the job description or notes if you issued one. If you charge a separate certificate fee, add it as its own line item - this keeps the paperwork consistent and is useful if the customer ever sells the property.

6

Calculate GST and show it clearly

Multiply your subtotal by 0.10 to get the GST amount. Show subtotal, GST, and total as three separate lines - never just a single total. Use the free Invio GST calculator at /gst-calculator-au if you want a quick check before sending.

7

Add your BSB and bank details, then send

Include your BSB and account number, and ask the customer to use your invoice number as the payment reference. Then send it the same day. "Pay to: Marrickville Electrical Pty Ltd, BSB 013-241, Acc 8213 9905, Ref: INV-0091" is all you need. If you use Invio, hit send from your phone before you pull out of the driveway.

Watch Out For

Common Electrician Invoice Mistakes

These mistakes slow payment, create disputes, or put you offside with the ATO. Easy to fix once you know them.

No ABN on the invoice

e.g. Invoice with only a business name, no ABN

A tax invoice without an ABN is not legally valid, and clients paying you without a quoted ABN may be required to withhold tax. Always show your ABN clearly on the invoice header.

No compliance certificate reference on prescribed work

e.g. "EV charger installed - $1,050" with no certificate mention

If you issued a compliance or safety certificate, reference it on the invoice. Customers may need this for their records, insurance, or a future sale of the property.

Wrong or missing GST

e.g. "Total: $2,183" with no GST line

Show subtotal, 10% GST, and GST-inclusive total as three separate lines. Commercial customers need this to claim GST credits.

Materials and labour lumped together

e.g. "Switchboard upgrade - materials and labour: $1,600"

List parts separately from labour. Many customers - especially commercial ones - will not approve payment until the invoice is properly itemised. It also protects you if there's a warranty question later.

No BSB or bank details

e.g. Invoice sent with no payment instructions

Always include your BSB and account number, and ask for the invoice number as the payment reference. No bank details means slow or lost payments.

Sending days after the job

e.g. Invoice sent a week after the switchboard work

Send it the same day. Every day you wait, the chance of a prompt payment drops.

Line Item Guide

Electrician-Specific Line Items

These are the line items most Australian sparkies use. Rates vary - metro areas tend to run higher than regional centres.

Standard labour rate

$100 - $160/hr

Ex GST. Sydney and Melbourne run higher; regional Australia lower.

After-hours / weekend labour

1.5x - 2x standard

State clearly in your quote. A $130/hr sparky charges $195-$260/hr after-hours.

Call-out fee

$70 - $120 flat

Charged per visit to cover travel and mobilisation. Some sparkies waive it for regulars.

Materials markup

Cost + 20 - 30%

Covers handling, warranty, and supplier runs. List parts at your sell price - you don't need to show your cost.

Compliance certificate fee

$50 - $90 flat

For prescribed electrical work. Some sparkies include it in labour; others list it separately.

Disposal / waste fee

$40 - $70 flat

For removing old switchboards, cables, or fittings that need safe disposal.

GST

10% on all items

Applied to the subtotal if you are GST-registered. Use the free /gst-calculator-au to check.

GST example: Sparky A bills $130/hr labour + $75 call-out + materials at cost +25%. For a 2-hour job with $260 in materials: ($260 + $75 + $325) = $660 subtotal. GST: $66.00. Total: $726.00. Use the GST calculator to check your numbers before sending.

Invio vs Templates

Why Invio Beats Word and Excel for Sparkies

Templates are a fine starting point. But most electricians move to proper software once they're running 10+ jobs a month.

Invoice from your van on site

Fill in labour hours, materials, and call-out fee before you drive off. No paperwork to chase at the end of the week, and the customer gets the invoice while the job is still fresh.

GST calculated automatically

Invio does the 10% for you on every line item and shows subtotal, GST, and total correctly - no spreadsheet formula to accidentally break.

Saved clients and rates

Store your repeat customers and standard labour rate. Next job for the Oseis? Two taps and the invoice is half-filled already.

Payment reminders built in

Invio Pro sends automatic follow-ups when invoices go overdue - so you are not the one making awkward calls. Fewer late payments, less chasing.

ATO-compliant every time

Every Invio invoice has the right fields: ABN, GST breakdown, date, customer identity when required. You can't accidentally send a non-compliant invoice.

PDF ready to email or print

Send the invoice by email directly from Invio, or download a clean PDF if the customer prefers paper. It's not a Word doc that looks different on every printer.

Ready to invoice your next electrical job properly?

Start with the free AU invoice template, or sign up to Invio and send your first electrical invoice in under two minutes - GST calculated, ABN and BSB saved, and the PDF ready to email before you leave the site.

FAQ

Electrician Invoice FAQs

Common questions from Australian sparkies about invoicing, GST, and getting paid.

Do I need to add GST to my electrician invoice?
If your electrical business is GST-registered (required once your turnover passes A$75,000/yr), yes - you must charge 10% GST and show it clearly, either as a separate amount or the statement "Total price includes GST". If you are under the threshold and not registered, do not charge GST, and never use the words "Tax Invoice" - issue a plain invoice instead.
What's the minimum information an electrician invoice needs in Australia?
For sales of A$82.50 or less, a tax invoice is not required unless the customer asks for one (you then have 28 days to provide it). For sales over A$82.50 up to A$1,000, your tax invoice needs seven details: the words "Tax Invoice", your business name, your ABN, the invoice date, a description of the work, the price, and the GST amount. For A$1,000 or more, you also need the customer's identity or ABN. See the full breakdown at /tax-invoice-requirements-au.
Should I include my licence number on the invoice?
Electrical licensing in Australia is regulated state by state, so requirements differ depending on where you work. Adding your electrical licence number is good practice on every invoice regardless - it confirms to the customer (and any future inspector) that the work was done by a licensed person, and many commercial clients expect to see it. Check your state's electrical safety regulator for the exact display rules that apply to you.
How do I charge for after-hours electrical work?
Most Australian sparkies charge 1.5x to 2x their standard rate for evenings, weekends, and emergency call-outs - or a fixed after-hours surcharge instead. Be clear in your quote and match the invoice exactly to what was agreed. Invio lets you add a separate after-hours line item so it is never hidden inside the standard labour total.
Can I send an electrical invoice from my phone on site?
Yes. Invio is built mobile-first - fill in your line items, add the call-out fee and materials, and send the invoice by email before you drive off. No paperwork to chase at the end of the week, and the customer gets it while the job is still fresh.
Do I need to reference a compliance or safety certificate on the invoice?
Most Australian states require a compliance or safety certificate for certain prescribed electrical work, but the exact certificate name and process varies by state. If you issue one, it is good practice to reference it in the invoice description or notes - for example, "Compliance certificate issued - see attached". If you charge a separate certificate fee, add it as its own line item. Check your state electrical safety regulator for the specific requirement.
How quickly should I send the invoice after the job?
Send it the same day wherever possible - ideally before you leave the site. Customers remember the job clearly and are far more likely to pay promptly. Waiting a few days means the urgency fades, and disputing individual line items becomes harder to resolve.
Get Started

Invoice Every Electrical Job Correctly, From Your Phone

Invio is free for sole traders. Set up your electrical rates once, send GST-compliant tax invoices from site with your ABN and BSB saved, and let automatic reminders handle the chase - free on your first 3 invoices, unlimited on Pro.

Free to start - GST calculated automatically - No credit card required